Department Chair/Head Resources

Current Department Head/Chair List (excel) rev. 1/2019 

Department Head/Chair Responsibilities (pdf)

Election Process for Internal Department Heads/Chairs (pdf) 02/2018

General Information

• Academic Calendars (Link to Office of Registrar)
• Payroll Calendars (Link to Payroll Services)
• Work Schedule for 2018 Calendar Year (pdf)

Unit 3 - California Faculty Association (CFA)

Faculty Contract (CFA Unit 3) July 1, 2014 - June 30, 2017 (Extended until June 30, 2020 Tentative Agreement, Contract Extension)

Faculty Handbook

Faculty Salary Schedule (pdf)

Academic Recruitments and Appointments

• Procedure for Recruiting Tenure-Track Faculty (pdf) rev. 7/2018
• Business Processes
• Employment Equity Facilitators
• Background Check Policy (pdf) rev. 12/2017

Professional Growth and Development

• Role and Definition of Professional Growth and Development (AB 85-2) (pdf)
• Academic Senate Resolution on Defining and Adopting the Teacher/Scholar Model (AS-752-11)

Evaluation of Faculty

• University, College and Department Personnel Policies and Procedures
• Retention, Promotion, Tenure (RPT)
• Periodic Evaluations (Also see: University Personnel Actions Section VI. Periodic evaluations of faculty unit employees)
• Student Evaluation Requirement in CBA 2012-14 (pdf) 10/2012
• Student Evaluation Requirement Effective Winter Quarter 2013 (pdf) 2/2013
• Student Evaluations AB 91-3 (pdf)
• Periodic Evaluation Requirement for Lecturers (pdf) 2012

Evaluation of Department Heads/Chairs

• Notice of Evaluation - Department Heads/Chairs (pdf) 2017
• Sample Evaluation - Department Heads/Chairs (pdf) 2017
• 360 Evaluation Process for 2018 (pdf) rev. 1/2018

Evaluation of Deans

• Notice of Evaluation - Deans (pdf) 2017
• Sample Evaluation - Deans (pdf) 2017
• 360 Evaluation Process for 2018 (pdf) rev. 1/2018

Leaves with Pay (Sabbatical and Difference in Pay Leaves)

FERP (Faculty Early Retirement Program)

• Article 29: Faculty Early Retirement Program (pdf)
• Faculty Post-Retirement Employment Memo (pdf)
• AP 154 - Faculty Early Retirement Program Election Form (doc)

PRTB (Pre-Retirement Reduction in Time Base)

• Article 30: Pre-Retirement Reduction in Time Base (pdf)
• Application for Pre-Retirement Reduction in Time Base Program (AP 140) (doc)

Administrative Time / Assigned Time / OSF

• Faculty Administrative Assignment (AP 107-A)(doc)
• Faculty Assigned Time (AP 107-B)(doc) rev. 1/2018
• CSU Assigned time Code Definitions (pdf) rev. 1/2018
• Faculty/Staff Other Support Time (OSF) (AP 107-C)(doc) rev. 7/2017
• FY 2018-19 Replacement Funding Chart (pdf) rev. 8/2018

GRIF (Grant Related Instructional Faculty) and Research Fellows

• Grant-Related/Specially-Funded Instructional Faculty Classification Update and Classification Standard (pdf)
• Resolution on Appointment Procedures for Grant-Related Instructional Faculty (GRIF) of Exceptional Merit (AS-610-04/FAC) (pdf)
• Research Fellow Classification and Employment Policy (pdf)
• Research Fellow Classification Standard (pdf)

Faculty Visas / H1-B Scholars

• Employment of Non-Immigrants Memo (pdf)
• CSU Withholding Policy for Visa Holders Memo (pdf)
• Special Consultant Policy and Appointment/Agreement Form Memo (pdf)
• Special Consultant Appointment and Agreement Form (SC 100) (doc)
• Salary Schedule, H1-B (pdf)

Lecturer Appointments

• Article 12: Appointment (pdf)
• Assignment of Work under Article 12 (pdf) rev. 2/2018
• Careful Consideration (pdf)
• Benefits for Rehired Annuitants (pdf)
• Benefits for Lecturers and Coaches (pdf)
• Range Elevation Policies
• Periodic Evaluation Requirement for Lecturers (pdf) 2012

Substitute Faculty

• Substitute Payment Request (doc)
• Salary Schedule, Substitute Faculty (pdf)

Volunteer Faculty

• CSU Volunteer Policy Memo (pdf)
• Cal Poly Volunteer Program
• Volunteer Identification Form (HR Form V-1) (doc)

Outside Employment

• Article 35: Outside Employment (pdf)
• Forms and More Information

Additional Employment

• Article 36: Additional Employment (pdf)
• Additional Employment in Faculty Handbook

Summer Term Information

Unit 11 - Academic Student Employees (UAW)

Unit 11 Contract (November 16, 2016 - September 30, 2018)

Overview of UAW 2016-2018 Contract Changes (pdf)

UAW 2016-2018 FAQs (pdf) 05/2017

Academic Student Employee (ASE) Description of Duties Form (ASE 101) (doc)

Academic Student Employee (ASE) Salary Schedule (pdf)

Graduate Assistants (GA)

• GA Employment Policy and Classification Standard (pdf)
• GA Time Base Change (pdf)

Teaching Associates (TA)

• TA Employment Policy and Classification Standard (pdf)
• TA Insurance Benefits (pdf)

Instructional Student Assistants (ISA)

• ISA Information
• Two New ISA Classification Codes and Standards (pdf)
• ISA Appointment Record Form (ISA 101) (doc)
• Processing ISA's (pdf)
• ISA Self-Service Timekeeper/Approver Training (pdf)

Other Resources

Center for Teaching, Learning and Technology (Link to CTLT)

Office of Equal Opportunity (Link to OEO)

Employee Assistance Program (Link to OEO)

Harassment / Retaliation Prevention

• Policy Prohibiting Harassment in Employment (EO 927)
• Complaint Procedure (EO 928)

Human Resources (Link to HR)

• HR Overview (pdf)
• Fee Waiver Program
• Separating and Retiring Employees