Policies and Procedures

Recruitment & Appointment

Advancing Faculty Diversity

• 2018 Cluster Hire (webpage)

Recruitment Resources

• Procedure for Recruiting Tenure-Track Faculty (pdf) rev. 09/2023
• Procedure for Full-Time Lecturer Recruitments (pdf)
• OUDI's Embedding Diversity, Equity, and Inclusion in Faculty Hiring (webpage)
• Recruitment Guides
• International, Graduate, and Extended Education Self-Support Program Personnel Policies (9-16-2013) (pdf)
• Employment of Non-Immigrants (pdf) rev. 11/2017
• CSU Out-of-State Employment Policy (pdf) 1/28/2022
• Searches and Recruitment in the CSU: Module 1 and Module 2

Faculty (Unit 3-CFA) Contract

• Faculty Contract (CFA Unit 3) February 3, 2022 - June 30, 2025
  • MOU Regarding Distribution of Unused Funds from Equity I (pdf)
  • Assignment of Work Under Article 12 (pdf) rev. 2/2018
  • Unit 3 Contract Extension through 6/30/2021

Academic Student Employees (Unit 11-UAW) Contract

• TA, GA and ISA Contract (UAW Unit 11) November 7, 2023 – October 31, 2025
• Overview of UAW 2016-2018 Contract Changes (pdf)
• College Notification of UAW 2016-2018 Contract Changes (pdf)
• UAW Agreement Frequently Asked Questions (pdf) rev. 4/20/2017

Faculty Additional Compensation

• Decision Tree for Faculty Additional Compensation (pdf) rev. 3/2018

​​Background Check Policy

• Updated Background Check Process for Academic Employees Memo 11/2015
• Background Check Policy (pdf) rev. 12/2017
• On-list Reference & Employment Check Form (pdf) rev. 2/2017

Personnel Action & Criteria

• University Faculty Personnel Policies and Appendix (approved 9-16-24)
• College and Department Personnel Action Procedures and Criteria
• Faculty Salaries At A Glance (pdf) rev. 09/2022
• Retention, Promotion, Tenure (RPT) & Periodic Evaluations
• Range Elevation Policy By College

Faculty Paid Leaves

• Leaves with Pay (Sabbatical and DIP)

Disability Accommodation

• Information regarding Disability Accommodations (HR website)

Retirement & Resignation

• Information for Separating and Retiring Faculty (HR website)

Student Evaluation of Faculty

• New Student Evaluation Requirement Effective Winter Quarter 2013 Memo (pdf) (02/22/2013)
• New Student Evaluation Requirement in CBA Memo (pdf) (10/19/2012)
• Guidelines for Student Evaluation of Faculty (AB 91-3) (pdf)

Miscellaneous

• Additional Employment Policy
• COVID-19 Tenure Extension and Student Evaluation Memo (pdf) 4/1/2020
• Outside Employment of Faculty Unit Employees, MPP and Executive Employees
• Records Retention Policy
• CSU Policy on Consensual Relationships
• Cal Poly Civility Statement (See "Civility" on Cal Poly Human Resources website)